Special Events Manager

DEFINITION:

The Special Events Manager is responsible for coordinating and managing citywide events and sponsored events through achieving community awareness and involvement; assisting with the design and distribution of promotional materials; and cultivating essential partnerships with the general public, outside agencies, community organizations, and vendors.

The position is expected to expand current City events and introduce new programming initiatives aligned with Commission priorities. The Special Events Manager will demonstrate professional integrity, creativity in developing new programs, and a strong service-oriented approach to community events.

ESSENTIAL FUNCTIONS (Not all-inclusive):

• Plans, organizes, manages, and coordinates internal and external special events utilizing City resources and facilities.
• Administers special event applications and procedures.
• Prepares reports and presentations related to event operations.
• Coordinates programs aligned with organizational goals and Commission initiatives.
• Develops public awareness initiatives to foster a positive public image.
• Identifies sponsorship and partnership opportunities.
• Recruits, organizes, and supports volunteers.
• Manages event logistics including staffing, equipment, parking, vendors, and supplies.
• Serves as liaison between City departments, business owners, vendors, and community partners.
• Participates in negotiation of contracts and service agreements.
• Provides on-site coordination including setup, breakdown, and troubleshooting.
• Works evenings, weekends, and holidays as required.
• Performs related duties as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

• Associate degree from an accredited college or university in Communications, Event Management, Public Administration, Business Administration, or related field.
• Minimum of four (4) years of experience in event coordination.
• Demonstrated experience in fundraising and sponsorship acquisition required.
• Experience in writing and editing public communications and creating visual materials utilizing presentation software (PowerPoint, flyers, brochures, etc.) required.
• Valid Florida Class "E" Driver License required.
• Equivalent combinations of education, training, and experience may be considered.