Administrative / Event Assistant

Work with influential community leaders and assist a dynamic team that produces signature events in Broward County. Interact with local VPs, celebrities and thought leaders to bring together the inspiration and vision for a South Florida tradition.    

Job Description

The Administrative & Event  Assistant is responsible for assisting with the production and coordination of events including: advertising, logistics, event sponsors, vendor relations, volunteers, collateral, and info databases. Must exercise good judgement in a variety of situations, keep cool under daily pressure, and work independently to complete an array of activities using discretion with confidential matters.   

Hours

Full time:  Monday - Friday from 9:00am – 5:00pm office hours, plus events as scheduled.  May require longer hours outside of this schedule when necessary.

Essential Job Functions

• Must be detail oriented, a self-starter as well as a team player.
• Ability to interact with the public and other employees in a positive manner and promote a cooperative working environment.
• Must be able to multi-task and meet established deadlines.
• Ability to tolerate numerous interruptions throughout the day.
• Excellent oral and written communication skills.
• Ability to adjust work style to reflect changing workspaces and environments.
• Possess superb organizational and time management skills.
• Demonstrate an ability to work congenially with staff, board members, sponsors, adult volunteers, supporters, youth, directors and others.
• Ability to organize complex materials, manage more than one project at a time, and communicate comfortably in a professional setting.
• Must work with a high degree of flexibility, accuracy, and attention to detail in a fast-paced environment with numerous deadlines and pressures.
• Have professional maturity to respond to urgent matters and/or crisis situations, as needed.
• Be genuine in commitment to the fulfillment of our mission.

Skills and Knowledge Required

• Strong computer skills with a proficiency in Microsoft Suite including Teams, Excel, and PowerPoint as well as Salesforce, Zoom, Word Press, Constant Contact and basic competency in Photoshop or Illustrator.
• Proficient in Google.
• Social Media Knowledge.
• Excellent written and verbal communication skills via phone, email and in person.

Mental and Physical Demands

This job is mostly in office – however events will be off-site.

• Ability to sit, stand and walk for long periods of time, bending and squatting on occasion.
• Ability to lift 20 lbs. on occasion.
• Ability to hear at a normal conversation level.
• Ability to maintain high energy level when necessary.
• High degree of emotional intelligence.